Workplace Coordinator

We have an immediate opening for a Workplace Coordinator in Canada. Please take a look at the detailed job description provided below. The role of a Workplace Coordinator is dedicated to cultivating an exceptional working environment for all members of the organization. By providing comprehensive support services for the office and promoting the best-in-class atmosphere, the Workplace Coordinator ensures that every employee can thrive. This is an onsite opportunity which requires offers a 40-hour week, with flexibility in scheduling. There may be occasional evening or weekend requirements depending on the needs of the job.

Responsibilities:

• Ensure the workplace is clean, organized, and ready for use. Regularly check and maintain the spaces to keep them in top condition.
• Handle and resolve office-related questions and problems efficiently.
• Create a great experience for everyone, including employees, new hires, visitors, and guests.
• Order and restock food, snacks, and office supplies as needed.
• Work closely with teams like AV/IT, Security, and property management to ensure smooth operations.
• Stay connected to the business to understand how providing a great workplace impacts the team.
• Track and manage reports, metrics, and documentation on SharePoint.
• Support the team by documenting processes, suggesting improvements, and identifying workflow issues.
• Communicate with vendors to ensure good service and maintain strong relationships.
• Use the workplace ticketing system to handle service requests, repairs, and maintenance needs efficiently. Close tickets promptly after completing the work.
• Quickly troubleshoot and resolve issues, coordinating with outside vendors when necessary.

Minimum Qualifications:

• At least 3 years of experience in workplace management, facilities, or hospitality.
• Knowledge of building control systems, environmental systems, workplace technology, and audio/visual is a plus.
• Experience managing vendors and implementing corporate safety programs.
• Strong communication skills and proficiency with Microsoft Office applications.
• Friendly, energetic, and professional customer service attitude.
• Flexible, and able to handle multiple tasks effectively.
• Organized, able to prioritize tasks, and detail-oriented.
• Self-motivated, eager to learn, and able to manage workload independently.
• Able to collaborate with other departments in the company.
  

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  NearSource Technologies values diversity and is committed to equal opportunity. All qualified applicants will be considered regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as protected veterans.