Accounting Administrator

Job Description

Our client, a well-established food services organization recognized for its commitment to quality and reputation, is seeking an Accounting Administrator to join their Calgary NE team for a permanent role. This is an excellent opportunity to contribute to an organization that values its people and promotes long-term success. If this sounds like something you would like to know more about, send in your resume, we'd love to hear from you


Responsibilities:
Accounts Payable:

• Create and send invoices and statements; track payments and follow up on outstanding accounts.
• Validate, enter, and process vendor invoices; prepare vendor payments.
• Respond to client and vendor inquiries and resolve billing discrepancies.
• Maintain accurate and up-to-date client and vendor records in the ERP system.

Accounts Receivable:

• Manage and reconcile sales data from Amazon, Costco and Shopify.
• Monitor customer shipments and ensure timely invoices.
• Prepare reports, including expense reports and basic financial summaries.
• Reconcile bank statements and assist with general bookkeeping duties.

Office Administration:

• Welcome guests and direct them in a friendly and professional manner.
• Answer incoming phone calls, take and relay messages accurately.
• Sell company products and maintain an accurate log of inventory.
• Maintain and update list of suppliers and purchasing information for procurement.
• Order and manage office supplies inventory to ensure a well-stocked workplace.
• Prepare and send letters, faxes, memos, and emails as required.
• Provide backup support for other accounting team members in addition to general office administration as requested.

Requirements:

• Certificate, Associate Degree or Diploma in Accounting.
• Minimum of 2 years of experience in clerical, administrative, or accounting-related roles.
• Previous experience in general accounting, invoicing, accounts payable and accounts receivable.
• Solid understanding of accounting principles and payroll processes.
• Proficiency in MS Office, particularly Excel.
• Strong analytical, organizational, and problem-solving skills..
• Ability to work under pressure and meet tight deadlines.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Self-motivated with the ability to work independently and collaboratively.

This company fosters a collaborative and inclusive workplace culture that supports professional growth and development. If the qualifications above speak to you, apply now for immediate consideration 


Please check out our website at to view all our job postings.

About Equation Staffing Solutions:

Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.