Administrative Assistant | Casual - BIM Health London (Chelsey Park)

Job Description

<h3>Job Description</h3><p>Job Description<p><b>POSITION TITLE:</b><b>              Administrative Assistant </b><br /><b>REPORTS TO: </b><b>                  Administrative Manager or Health Services Manager </b><br /><b>LOCATION:                      London, Ontario</b><br /><b>STATUS:                          Casual</b><br /><b>HOURS OF WORK:           M/W/F 8:45am -12:45pm <br />                                       T/Th 10:45 am -2:45pm</b><p><strong>EFECTIVE DATE:              ASAP</strong></p><br /><b>SUMMARY</b><br />Under the direction of the Health Services Manager and/or Administrative Manager in London, ON, the Administrative Assistant is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires.<br><br>Ideal candidate will be flexible and able to occasionally extend their hours to support clinic closing during clinic closing during staff sick days or vacation coverage, if needed. Access to a personal vehicle and valid driver&#39;s license is an asset.<p></p><br /><b>RESPONSIBILITIES</b><ul><li>Greets all clients and assists with signing in the attendance sheet;</li><li>Booking client appointments, taking payments;</li><li>Administration of rehab programs;</li><li>Balancing end of day;</li><li>Preparing bank deposits; taking them to the bank weekly to be deposited;</li><li>Preparing Clinical Records;</li><li>Initial client orientation and documentation collation;</li><li>Assists clients in waiting area and helping with client flow;</li><li>File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out</li><li>Monitor MVA and WSIB rejections</li><li>General office administration as required;</li><li>Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;</li><li>Responds to various client, customer and staff needs;</li><li>Answers and transfers telephone calls;</li><li>Receives and distributes mail, uploading medicals;</li><li>Distribute locks and parking passes to clients if needed;</li><li>Work with third party payors including extended health companies and Blue Cross on a daily basis.  </li><li>Faxing Physiotherapist reports to Doctors.</li><li>Coordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;</li><li>Coordinating client files upon discharge;</li><li>Scoring various questionnaires and entering information into CRM;</li><li>Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );</li><li>Health and Safety/ Office Coordinator Roles (if applicable)</li><li>Keeping track of clinic inventory, preparing monthly orders</li><li>Send contractors revenue reports daily</li><li>Providing back up support for other administrative staff when needed.</li></ul><p></p><br /><b>QUALIFICATIONS</b>1.Minimum Qualifications:<ul><li>Minimum of two (2) years of administrative support in a similar or healthcare work environment, preferred.</li><li>Experience working with a multi-cultural population.</li><li>Meets deadlines.</li></ul>2.Skills & Attributes:<ul><li>Required<ul><li>Professional manner and strong communication skills.  </li><li>Excellent customer service skills</li><li>Ability to work collaboratively with a team as well as independently.  </li><li>Excellent attention to detail. </li><li>Effective time management skills.</li><li>Shows initiative; can work with little supervision.</li><li>Excellent organizational skills.</li></ul></li><li>Desirable Skills<ul><li>Knowledge of Jane Booking system</li></ul></li><li>Technical Skills<ul><li>Strong proficiency with Microsoft Office, database systems and basic admin tasks, office equipment and software applications. </li></ul></li></ul><p><strong><em>We thank all applicants however only those who are eligible to work in Canada with the above qualifications will be considered.</em></strong></p><p>Powered by JazzHR</p><p>kQkGZsNaY5</p></p></p>