Administrative Assistant Regular Full Time

Job Description

The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine.

Key Responsibilities

• To demonstrate initiative, within pre-determined guidelines, in handling day-to-day administrative functions;
• To respond to and screen calls/emails /visitors promptly and handle appropriately;
• To schedule /coordinate all appointments and meetings;
• To coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for executives;
• To prepare presentation materials, or statistical reports and distribute as required;
• To maintain and process expense accounts for the executives;
• To develop & maintain a well organized filing system that permits easy reference and rapid retrieval of information ;
• To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting;
• To conduct research and compile data as required;
• To prepare and/or edit internal and external letters, memos and emails;
• To continually expand and update professional knowledge;
• To work collaboratively as part of the Administrative Professionals team, taking an active & participatory role in the Administrative forum;
• Work in a position of trust with vulnerable adults (residents);
• Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in the Code of Conduct;
• Complete other duties as assigned.

Qualifications

• Business Administration degree or diploma
• Completion of Business/ Admin courses and 3-5 years comprehensive general office experience
• Must be proactive, self-disciplined and able to demonstrate a high level of productivity
• Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines
• Demonstrated excellence in communication skills, written & verbal
• Demonstrated ability to effectively prioritize work and workflow
• Must present a professional and polished image at all times; exhibiting a friendly and personable approach
• Extremely customer focused, always delivering exceptional service
• High degree of interpersonal skills, with ability to deal successfully with both internal and external clients
• Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times
• Must exhibit flexibility and adaptability to change
• Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook)
• Flexibility in working hours to meet Management and clients needs
• Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one

If you're motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us