Administrative Coordinator, Sector Services

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April 10th, 2024
PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This exciting full-time position will provide you with:
The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices.
A comprehensive compensation package, including generous vacation allowance and enrolment in the municipal pension plan.
An office conveniently located in central Vancouver with the added flexibility of a hybrid work setting.
About the Post-Secondary Employers’ Association (PSEA) PSEA provides labour relations and human resource services, including collective bargaining, to the province’s public colleges, special purpose teaching universities, and institutes. As a multi-employer association serving a diverse membership of 19 institutions throughout the province, PSEA supports the public post-secondary sector through a broad range of progressive initiatives and services.
The Opportunity Reporting to the Executive Director, Legal & Sector Services, the Administrative Coordinator, Sector Services provides senior administrative and coordinating support to PSEA’s learning and development, labour relations and legal teams. The successful candidate will be a professional, resourceful, highly organized, detail-oriented, and self-motivated professional who is quick to learn new systems and technologies. While the role is varied, some of the key areas you will support are as follows:
SECTOR SERVICES Provides administrative and coordinating support on complex labour relations and legal matters and to PSEA’s learning and development program, including:
preparing and organizing communications, reports, spreadsheets, flow charts and graphics;
coordinating events and meetings, including registration, agendas, room booking and arrangements, catering and taking minutes;
conducting research; and
organizing and maintaining legal files, communications and tracking systems.
Maintains PSEA’s Learning and Development site and processes, and provides logistical and technical support to virtual and in-person learning programs and events.
Provides membership support, including proactively maintaining contact information and administering orientation processes and access to PSEA’s member resources.
Supports complex administrative projects, including the development and maintenance of an effective records management system.
OFFICE ADMINISTRATION Supports PSEA’s bargaining, legal and learning and development teams as needed with travel bookings and expense claims.
Supports the Manager of Finance & Administration as needed and provides back-up as required.
Supports the Manager, Finance & Administration with the following: AGM and Board meeting logistics, including guest room reservations, catering, and audio visual.
General office administration activities, including organizing and maintaining supplies, processing mail, correspondence, invoices and expense claims and liaising with IT, building services, and other service providers.
Onboarding of new staff, including arranging building access, equipment, and parking.
Maintains, drafts and updates office procedures and manuals as required.
Candidate Profile This is a fantastic role for a resourceful and self-motivated individual, who thrives in a collaborative yet autonomous environment. The ideal candidate will have the following:
A relevant degree or diploma from an accredited institution.
Demonstrated experience providing administrative and/or coordinating support in a fast-paced environment. Prior experience in a human resources, post-secondary or legal workplace is an asset.
Advanced knowledge of Microsoft Office Suite and videoconferencing software, and the ability to quickly learn, understand and train others on new software and technologies.
Exceptional communication skills, both verbal and written.
Excellent time and project management skills, including an ability to juggle multiple projects and responsibilities, organize workload and set priorities.
Demonstrated experience organizing and supporting events, including event registration and logistics.
Demonstrated ability to prepare publication-ready documents and maintain a records management system and/or databases.
Effective interpersonal skills, a good sense of humour, and an ability to work with a wide range of individuals both internally and externally.
Ability to work as both part of a team and independently with minimal supervision.
Ability to exercise considerable judgement, tact, confidentiality and discretion.
Prior experience with an online content, client management and/or learning management system is an asset.
Salary range: $65,054 to $81,318 per year depending on experience
How to apply VineHR is supporting PSEA with the recruitment for this position. Qualified individuals are invited to apply to anna.hewett@vinehr.ca .
We thank all applicants for their interest; however, only those applicants selected for further consideration will be contacted.

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