Assessment Coordinator

Staff – Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried – Sr Program Asst-Med Ed (Gr8) Job Title Assessment Coordinator Department Teacher Assessment Support | Faculty Development | Faculty of Medicine Compensation Range $4,137. 00 – $4,456. 00 CAD Monthly Posting End Date March 24, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above. Job End Date Mar 19, 2024 This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

JOB SUMMARY This position will provide support for the areas of Teacher Assessment for the renewed curriculum within the Undergraduate Medication Education Program (UGME) and within the Assessment of Resident Teachers by Learners Program. This position will assist with Teacher Assessment implementation, maintenance and improvements across the province. The incumbent will work closely with the Teacher Assessment Support Analyst (TASA). The position will also liaise closely with Program Managers, Assessment & Evaluation Coordinators and other program staff as required.

The teacher assessment processes must strictly follow accreditation standards set forth by the Liaison Committee for Medical Education (LCME) and UBC Policies and Procedures. Assessment encompasses a wide range of tools, systems and processes. ORGANIZATIONAL STATUS The incumbent works within the Faculty Development Office and reports to and receives direction from the Teacher Assessment Support Analyst and the Associate Director, Faculty Development. This position will interact with faculty members, students, staff, and other academic and administrative units.

WORK PERFORMED Set up of Teacher Assessments Monitor, track and extract information from SharePoint Teacher Assessment spreadsheets (all sites) in preparation for setting up in one45. Set up teacher assessment in one45 for the UGME portfolio (ie. lectures, workshops, labs, seminars, FLEX, Portfolio, Family Practice, TIPP) and for the Assessment of Resident Teachers by Learners portfolio. Update changes in one45 related to the set up of the above teacher assessments.

Reporting Compiles and distributes confidential assessment of resident teachers by learners reports to supervising faculty. Compiles confidential teacher assessment data reports for teachers with low performance flags. Compiles teacher assessment completion reports after each end of term and academic year. Prepares reports on who was assessed and who received a report in order to target un assessed teachers in the future.

Assists TASA in preparation of confidential teacher assessment summary reports. Assists TASA in preparation of confidential quarterly departmental LPF reports and annual departmental teacher assessment reports for Heads of Department. Compiles confidential teacher assessment data reports as requested for faculty re-appointment, promotion and tenure. The requests can be initiated by the Teacher Assessment Support Analyst (TASA), faculty and clinical departments.

Provides support to the TASA to compile confidential reports on teacher assessment. This information is required to meet accreditation and university standards. Liaises with the TASA in distributing this data. This requires considerable, independent judgment to recognize and safeguard the confidential nature of this information.

Other Monitor, track and save Low Performance Flag (LPF) form data as they are generated. Assists TASA in the management of the MED Dean’s office FOM Teacher Assessment support inbox by handling requests. Manages teacher assessment related tasks in One45, which include but are not limited to new academic year roll over, student rolodex lists, creation of student groups, creation of new faculty profiles and subsequent updates. Performs other related duties as necessary in keeping with the qualifications and requirements of the job.

Responsible for the records management of teacher assessment information, ensuring that existing policies are followed. CONSEQUENCE OF ERROR The Assessment Coordinator will be expected to exercise considerable judgment and initiative in prioritizing and scheduling work; the candidate works within broad guidelines in conjunction with the Teacher Assessment Support Analyst to follow established policies and procedures. SUPERVISION RECEIVED The Assessment Coordinator will work independently, under supervision from the Teacher Assessment Support Analyst for direction in determining, planning, and completing work objectives. SUPERVISION GIVEN No supervision given.

QUALIFICATIONS High School graduation and 1 year post-secondary education. 4 years related experience or the equivalent combination of education and experience. The ideal candidate has knowledge of UBC and Faculty of Medicine policies and procedures. Experience working in an academic environment.

Must have intermediate skills in Microsoft Office software, including Word, Excel, PowerPoint, Outlook. Experience with SharePoint, one45, MEDICOL and Entrada, Doodle polls is an asset. Strong interpersonal and communication skills, with the ability to communicate effectively both verbally and in writing. Ability to compose and edit correspondence, reports, and other written materials using clear and concise business English.

Ability to gather, record, and organize information effectively. Ability to multi-task and prioritize effectively, and demonstrate flexibility when priorities change. Ability to analyze and problem solve with minimal guidance. Ability to learn and adapt to new processes or systems.

Ability to develop and maintain cooperative and productive working relationships. Ability to work both independently, and participate as an effective member in a team environment. About Us The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together. Equity and diversity are essential to academic excellence.

An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B. C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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