Bookkeeper & Office Support – St. Mary’s Elementary (Vancouver)

Catholic Independent Schools of Vancouver Archdiocese

WHY WORK WITH THE CISVA – Work in a faith-based and culturally diverse school environment – Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental – Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer – If you live outside of the Greater Vancouver Area, learn more about claiming moving expenses on your next tax return on the Government of Canada website. ABOUT St. Mary’s School is a lively Christian community who share the Catholic faith and foster the spiritual, intellectual, emotional, and physical growth of our students.

St. Mary’s has continuously evolved through each passing year to provide the best academic education in an environment of faith and virtue for families of St. Mary’s parish and the surrounding community for 90 years.

As Catholic educators, we work with parents – our students’ first educators – in promoting the Catholic Christian formation of their child and strive for excellence in education by helping each student develop to his or her potential. We integrate our faith in our service to the community and all subjects and extra-curricular clubs and programs, including athletics, choir, the Readers Are Leaders club, the Student Mentor Program, and our annual Spelling Bee Competition. Our school is part of the Joyce-Collingwood neighbourhood in the beautiful city of Vancouver.

We are only a short commute to the downtown core and near some of the city’s best beaches, parks, restaurants, and shops. Popular attractions in Vancouver include Main Street, Gastown, Olympic Village, Granville Island, Yaletown, Kitsilano Beach, and English Bay. Learn more about our school here: www.stmary.bc.ca JOB DESCRIPTION St.

Mary’s School in Vancouver is seeking a full-time bookkeeper/office support staff member for the 2024-25 school year. We are hoping to have some transition days mid June – July 5. Position Overview: As our Full-time Bookkeeper and Office Support Staff member, you’ll play a vital role in managing the financial operations and providing administrative support for our organization.

This position offers a unique opportunity to balance your skills in bookkeeping with office support duties, contributing to the efficient functioning of our school community. Bookkeeper Responsibilities Include (0.6 FTE): Managing accounts payable and receivable with precision Conducting full general ledger accounting to ensure financial accuracy Administering payroll and maintaining meticulous financial records Generating monthly financial reports for the Education Committee Performing monthly bank reconciliations and overseeing cash flow administration Providing support for year-end accounting and audit preparation Implementing financial control measures to maintain compliance and accuracy Releasing monthly tuition payments through BMO Generating invoices for the school and after-school club Producing T4s, yearly tuition receipts, and tax receipts Serving as a liaison for staff benefits and pensions Collaborating with the Parent Education Committee (PEC) on fundraising initiatives Providing monthly reports to the PEC to track progress and outcomes Assisting in the preparation of preliminary and final budgets Calculating the yearly ”magic number” for tax receipts Facilitating weekly bank deposits Office Support Responsibilities Include (0.4 FTE): Performing clerical duties of more than average complexity Collaborating with the office administrator and school principal to determine specific duties Managing purchases, receiving, storing, and distributing school and office supplies Regularly interacting with students, parents, teaching staff, parish staff, and the general public Utilizing thorough knowledge and experience of relevant office procedures Possessing basic first aid training (preferred) Experience with MyEDBC is an asset Demonstrating the ability to multitask in a team environment Exhibiting punctuality and effective time management skills to meet deadlines Benefits: Full-time schedule (0.6 bookkeeper, 0.4 office support), 8:00 am to 4:00 pm Competitive compensation package commensurate with experience Opportunities for professional development and growth within the organization Positive and collaborative work environment with a supportive team Contribution to meaningful educational initiatives and community development How to Apply: To apply on Make a Future for the full-time Bookkeeper and Office Support Staff position, please submit your resume and cover letter detailing your relevant experience and qualifications to [email protected] We look forward to reviewing your application and welcoming you to our team!. Short-listed candidates will be contacted for an interview.

APPLICATION PROCESS 1. Create your Make a Future profile 2. Complete and add all required application documents to your profile (see below) 3.

Complete all profile sections, including: Provincial Certificates, Qualifications, Education, Experience, and Questions 4. Apply to this job posting REQUIRED APPLICATION DOCUMENTS – Cover Letter – Resume – Certificate/Diploma – Criminal Record Check (if you are outside of BC) – Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citizenship Card, Permanent Residence, etc.) – Catholic Marriage Certificate (if applicable) – Catholic Pastoral Reference (for Catholic applicants) or Non-Catholic Pastoral Reference (for Non-Catholic applicants) DOWNLOAD FORMS – Catholic Pastoral Reference (for Catholic applicants) – Non-Catholic Pastoral Reference (for Non-Catholic applicants) *** For the Catholic Pastoral Reference (for Catholic Applicants) and Non-Catholic Pastoral Reference you must download the appropriate form, provide to your Pastor for signing, and have them submit directly to [email protected] WHO WE ARE The Catholic Independent Schools of the Vancouver Archdiocese (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer.

Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east. We are a culturally diverse faith-based family . We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community.

We are a vibrant school system with many school and program expansion projects in the future. We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA.