Executive Assistant

About Us

CovarsaDx, subsidiary of Lindberg & Associates, Inc.  is a clinical research organization (CRO) that is dedicated to clinical studies for IVD (in vitro diagnostic) and medical device trials. Our clients experience personalized study strategies, expert consultation, and agile adaptation to changing trial design requirements. We prioritize our clients’ regulatory success and clinical research experience, supported by trusted clinical research specialists and resources.­­­­­

Position Description

The Executive Assistant to the President provides high-level administrative support to the President/CEO who is overseeing four different companies, acting as a key liaison between the President and internal/external stakeholders. The role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks and projects efficiently. The Executive Assistant will play a crucial role in ensuring the smooth operation of the Executive Office and supporting the President in strategic and operational initiatives for multiple companies.

Key Responsibilities:

Administrative Support:

·    Manage and maintain the President’s calendar, including scheduling appointments, meetings, and travel arrangements.

·    Prepare and edit correspondence, reports, presentations, and other documents as requested by the President.

·    Handle incoming and outgoing communications, ensuring that all inquiries are addressed promptly and appropriately.

·    Coordinate and organize internal and external meetings, including preparation of agendas, minutes, and follow-up actions.

Project Management:

·       Assist the President in managing and prioritizing projects, ensuring deadlines are met and tasks are completed.

·       Conduct research, compile data, and prepare briefs for the President to support decision-making.

·       Track progress on key initiatives and provide regular updates to the President.

Stakeholder Engagement:

·         Act as a point of contact between the President and internal/external stakeholders, including board members, clients, and partners.

·         Foster strong relationships with key stakeholders, ensuring the President is kept informed of important developments.

·         Coordinate and manage special events, conferences, and other engagements involving the President.

Confidentiality and Discretion:

·         Handle sensitive and confidential information with the utmost discretion.

·         Ensure all communications and interactions reflect the professionalism and integrity of the Executive Office.

Office Management:

·    Collaborate with other departments and administrative staff to ensure cohesive operations.

Miscellaneous Duties:

·       Assist with personal tasks and errands for the President as needed.

·       Undertake additional responsibilities and special projects as assigned by the President.

Qualifications:

Bachelor’s degree in a scientific or healthcare-related field.

Minimum of 3 years of experience as an administrative assistant, with specific experience in

clinical research preferred.

Excellent organizational skills and attention to detail.

Proficiency in document management systems and Microsoft Office Suite.

Ability to work independently and collaboratively as part of a team.

Strong communication and interpersonal skills.

Benefits:

Competitive salary with quarterly bonus

Paid time off and holidays

Opportunities for professional development and advancement

The Executive Assistant pay transparency TCC range is $59,000-$65,000 CAD annually. In addition, Lindberg & Associates offers PTO, Paid Holidays, Cell Phone Stipend.

How to Apply:

• Please submit your resume and cover letter to hr@covarsadx.com. In your cover letter, please include a brief summary of why you are interested in this position and how your skills and experience make you a strong candidate.