Executive Assistant

We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a Non-Profit organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.

Key Responsibilities:

• Manage and coordinate calendars for 1-2 Executives.
• Screen incoming calls and emails, responding or redirecting as needed.
• Arrange travel logistics, including accommodations, transportation, and itineraries.
• Assist in meeting preparation, including agenda coordination, research, presentation creation, and minute-taking.
• Prepare and edit correspondence, communications, reports, and presentations.
• Organize and coordinate departmental meetings and events.
• Process credit card and travel expense claims for the department.
• Maintain filing systems (electronic and paper) and ensure proper documentation storage.
• Act as a liaison between internal departments and external stakeholders as needed.
• Provide reception support for executive visitors.
• Handle confidential information with discretion and professionalism.
• Perform other administrative tasks as assigned by executive leadership.

Qualifications & Experience:

• Diploma or degree in Business Administration or a related field, or an equivalent combination of education and experience.
• 5-8+ years of experience in an Executive Assistant role.
• Strong professionalism, judgment, and ability to work independently.
• High level of discretion, tact, and diplomacy in handling sensitive matters.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Experience in a dynamic and evolving work environment.

Preferred Qualifications:

• Experience working within Non-Profit organizations is an asset.
• Appreciation and respect for cultural diversity.

Additional Requirements:

• Valid driver’s license and access to a personal vehicle.
• Flexibility to work occasional evenings, weekends, and overtime as needed.
• Satisfactory criminal record check.

This role offers the opportunity to support senior leadership in a fast-paced, evolving environment. If you are a detail-oriented, organized professional with a passion for executive support, we encourage you to apply.