Fund Administrator

Full Time

Make Space Inc.

Who is Make Space Inc.? ( Space Inc. is a Canadian-owned and operated company with a proven track record poised for exponential growth. We manage various storage solutions across Canada for personal and business needs. With 35 locations between British Columbia and Ontario, we focus on growing our customer base, increasing our real estate portfolio, and building on our existing storage solutions.Being part of a great team, coming up with innovative ideas, and having fun are the keys to our success. We offer a competitive salary, benefits, hybrid work options and paid time off.

This role offers lots of opportunities to learn and grow with the company.Why work with Make Space?· Growing Opportunities· Competitive Salary· Company Paid Benefits· Paid Vacation, Personal Days· Supportive Team· Hybrid work optionsJob SummaryThe Investment Fund Administrator will report directly to the Associate Vice-President of Finance and be based out of our Regional Office in New Westminster. The role will be to coordinate the investment fund’s back-office responsibilities and various financing reporting. They will review, maintain, and ensure we comply with regulatory requirements for investor subscriptions, transfers, redemptions, and reporting. The Fund Administrator will work within the finance department to distribute dividends and redemption payments.

They will have high numerical accuracy and significant attention to detail.This role will also have other responsibilities related to loan administration, insurance, and legal document administration.The ideal candidate will have knowledge and experience related to investment capital, securities, legal or finance – experience with an investment fund, mutual fund, investment dealer, or bank would be highly beneficial. You will be tech-savvy and quickly learn how to administer the investor portal. You must be proficient in Excel, Adobe, and coordinating multiple email accounts. Being able to follow up and follow through with clients, you need to be organized, efficient, and able to work to tight deadlines.The Administrator must also be able to communicate with a diverse audience; they must have excellent writing skills and proficiency in written and spoken English.

They must have excellent interpersonal and customer service skills to liaise effectively with clients, exempt market dealers, advisors, and other stakeholders. They will be assisting managers with special projects and tasks as needed.Responsibilities:· Maintaining accurate records of fund activity (subscription/redemptions/transfers)· Maintaining the unit register and investor records· Processing dividend payment and redemption requests· Overseeing the preparation and distribution of investor statements· Assisting with the preparation of the quarterly fund report· Preparing reports required by regulatory agencies or other interested parties· Calculating monthly investment returns and accruing performance fees· Acting as system administrator of the Investor PortalWhat you need to succeed at Make Space:· Team player with a positive attitude· Highly motivated and takes the initiative to get the job done.· Ability to stay focused and work with tight deadlines.· Detail-oriented· Communication –interpersonal skills, written and spoken.· Ability to quickly build relationships.· Results-oriented – solving problems and looking for solutions· Tech Savvy – not afraid of new software, strong knowledge of MS Office 365Qualifications and Requirements:· 2-3 years of experience in fun or securities administration· Strong understanding of financial back-office operations· Degree in business, accounting, or equivalent experience.· Critical thinker who has exceptional attention to detail and can problem solve.· Exceptional time-management and organizational skills.· Proven ability to thrive in a fast-paced, deadline-driven environment.· High level of proficiency wit MS Office, especially Excel.· Excellent communication and Interpersonal skills, both verbally and written.Reporting to the AVP of FinanceComp – $55-65K, benefits, three weeks vacation & 10% bonus.Job Type: Full-timeSalary: $55,000.00-$65,000.00 per yearBenefits: Extended health careSchedule: Monday to FridayEducation: Bachelor’s Degree (preferred)Experience: Customer service: 2 years (preferred)Work Location: Hybrid remote in New Westminster, BC V3L 5M4