Website Huli'tun Health Society
Huli’tun Health Society (HHS) has an employment opportunity for full-time Health Director. The Health Director reports directly to the Board of Directors. This role is responsible for the day-to-day operations of the organization including staff, budgets, and planning processes. The Health Director also acts as the spokesperson for the Society and must build and maintain healthy and strong relationships with the Chiefs and Councils from the Nations we serve.
The Health Director will ensure the Strategic Initiatives are planned and implemented successfully. This role is integral in overseeing the success and high-level of services and events. Huli’tun Health Society currently serves two First Nations and employee 15 permanent staff and casuals. We also have professional contractors that provide services in-house, such as a Nurse Practitioner and a Family Physician and Pharmacist.
THE RESPONSIBILITIES AND DUTIES MAY INCLUDE, BUT NOT LIMITED TO: LEADERSHIP Participate with the Board of Directors in developing and implementing the strategic plan to guide the organization. Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization. Provide staff with tools and information to help ensure individual and team alignment to the Vision, Mission and Philosophies and strategic direction for the organization. Oversee the annual strategic planning process in conjunction with the budgeting process and implementation process of the strategic initiatives.
Oversee budgets and make decisions and recommendations, based on financial analysis as it relates to, Programs, Services, Building maintenance, wages, positions and human resources and training allocations, within the parameters of the Board’s directives. Act as an advisor to the Board of Directors on all aspects of the organization’s activities Develops strong and effective relationships with all staff. Leads with fair and consistent application of policies and procedures. Manages staff respectfully, fairly, and earnestly.
Promotes and supports a strong team environment. Builds capacity within individuals and teams. Takes initiative to promote and seek out new communities to join our Society. Open style communication Role-model high levels of accountability, ethics, and values Represent HHS at community activities to enhance the organization’s community profile.
Act as the Privacy and Securities Guardian to ensure compliance with the Panorama Policy and Procedures Manual and Provincial Regulations and Requirements FULL-CYCLE RECRUITMENT Leads the recruitment, including retention, tracking staff turnover and exit interviews. Chairs the hiring panels and ensures completion reference checks. Recruit, interview and select staff that have the right technical and personal abilities to help further the organization’s mission and vision. Ensure that all staff receive an orientation to the organization and that appropriate training is provided for staff to carry out their roles and responsibilities. · Oversees employee terminations to ensure compliance with the applicable employment laws.
TRAINING AND DEVELOPMENT Develops individual training plans for staff. Educates the staff about current human rights, WorkSafe BC regulations and employment law. Ensures that employees are working within their scope of practice and are adhering to their professional practice guidelines. Design and facilitate educational programs to staff regarding current and updates for employee benefits.
EMPLOYEE BENEFITS Review benefits package, insurer and brokerage on a term basis and complete an analysis on all to identify if there is a need for change. Ensure that the Society’s best interests and budgets are met in relation to any benefits and pension plan. Acts as a liaison for employee benefits programs by directing and/or supporting staff with the Benefits Provider Informs employees of benefits by studying and assessing benefit needs and trends. Assist and direct the processing of benefit claims.
Assist with employee benefit contracts/signage. OPERATIONAL PLANNING AND MANAGEMENT: Develop an operational plan which aligns with the goals and objectives of the strategic direction and health plan. Ensure the operation of the organization meets the expectations of member Nations, Board and Funders. Oversee the efficient and effective day-to-day operation of HHS.
Develop and update policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate. Ensure that personnel, community members, volunteers and financial files are securely stored, and privacy/confidentiality is maintained. Provide support to the Board by preparing meeting agendas and supporting materials. Holds regular monthly staff meetings with the Huli’tun Health Society team and as needed.
All other related duties in a back-up capacity PROGRAM PLANNING AND MANAGEMENT: Oversee the planning, implementation and evaluation of health programs and services and ensure that they contribute to the organization’s mission set by the Board. Develop and implement culturally relevant programs and services for all community members to benefit from Monitor the day-to-day delivery of the health programs and services of the organization to maintain or improve the health and well-being of the community members. Oversee the planning, implementation, execution, and evaluation of special projects. COMMUNITY RELATIONS/ADVOCACY: Communicate with stakeholders to keep them informed of the work of HHS and to identify changes in the community served by the organization.
Establish good working relationships and collaborative arrangements with member Nations, community groups, funders, politicians, and other organizations to help achieve the goals of the organization. FINANCIAL Oversee the proper allocations of the Health Society’s annual budget per policies and processes and free of conflict of interest. Is responsible for the financial health of the organization; makes recommendations to the Board on ways to improve financial stewardship. Responsible for ensuring new revenue funding streams for programs, services, events, and initiatives are secured regularly to help the financial health of the Society.
Maintains and ensures budgetary controls and alignment including controls on expenditures and signing authorities. Develop annual budget, with the Finance department. Resides as a member of the Finance Committee Paydirt, Adagio and Sage experience Brings established relationships and understanding of funders such as: FNHA, AANDC, Federal and Provincial programs, etc. RISK MANAGEMENT: Identify and evaluate the risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks.
Ensure that the Board of Directors and HHS carries appropriate and adequate insurance coverage. Ensure that the Board and staff understand the terms, conditions, and limitations of the insurance coverage. QUALIFICATIONS: A degree in a business or administrative discipline is preferred, or a combination of a Health degree with 5 years’ experience in an Administrative Executive role operating a Health Facility. A minimum of 3 – 5 years’ experience as a senior Executive, in a community health environment, is preferred.
Experience supervising and evaluating staff. Experience with the policies and processes of the Federal and Provincial Grants and Contributions Funding Agreements. Experience with computerized accounting systems and procedures. Experience with federal and provincial grants and contributions funding programs.
Persons with Aboriginal ancestry or experience working with and understanding of the dynamics that an Aboriginal organization faces would be an asset and given higher priority. Must maintain strict confidentiality and apply the privacy and confidentiality governing laws. Maintain high level standards of conduct and work ethics. Computer skills including the ability to operate spreadsheets, word-processing programs, email, computerized accounting software and health information systems (Simply Accounting, Mustimuhw).
Excellent communications skills. Knowledge of culture and traditions of the member First Nations. Positive attitude, self-starter, team player and solutions orientated. Ability to follow HHS policies and procedures.
Excellent organizational and planning skills. Clear Criminal Record Check. Valid BC Drivers’ License an asset. LOGISTICS: Compensation commensurate with experience beginning at 90K.
HHS hours of operation are: 8:30 am – 4:30 pm Monday to Friday, Health Director to attend adhoc community meetings/events and HHS Board meetings evenings/weekends. Health center location: Halalt Reserve, Chemainus. Regular meeting attendance at Vancouver Island Health Caucus, FNHA, and any other external/internal stakeholder meetings are a requirement.