Jr. High Administrative Assistant

Glenmore Christian Academy (GCA) is a private Alberta accredited Christian school located in the Southwest of Calgary, Alberta, specializing in the education of children in grades K-9. GCA is a member of AISCA (Association of Independent Schools and Colleges in Alberta) as well as ACSI (Association of Christian Schools International). GCA’s mission is to Teach Truth, Inspire Excellence, Experience Christ and Server through Love. GCA has a head of school, two principals and a staff of over 100 serving approximately 1000 students.

GCA is looking for a Full-Time Jr. High Administrative Assistant to provide support to the Principal, Vice Principal, Staff, Students and GCA Community. The successful candidate will be highly professional, organized, detail-oriented, self-motivated with strong technology skills.

Responsibilities
Key responsibilities for the full-time Administrative Assistant will be wide in scope and will include many different tasks and responsibilities. Responsibilities may include but not be limited to:

Office response / point of contact – during peak times
Payworks – entering teacher absences and substitute pay
Substitute Teachers – sign in process, ensuring new subs on payroll / assist in scheduling
PAT point person incoming / outgoing forms
Assisting staff, students, parents by phone, email and at the counter
Drafting general correspondence and ensuring accuracy of all documents and letters generated at the school level
Weekly Communicator and Admin communication updates
Daily receipting and documenting incoming money from parents / students / staff
Assist with report card preparation and printing
Assist with School Calendar
Managing volunteer database – policy acknowledgements and police checks / authorized drivers
Maintain monthly Incident Report
Fire drill booklets / bags for classrooms and fire drill attendance
Powerschool work:

Daily attendance
Allergy lists / forms
Loading photos
Verification forms / maintain student records
Teacher and Parent Handbooks

Alberta Health Submissions
Work with the following programs: Solaro / Exambank / IXL
Maintain the workroom
Main buyer of supplies, purchases, gift cards
OH&S Committee Member
Library Tasks: ordering, maintenance, staff and student support and inventory
Assist teachers with Field Trip protocols

Qualifications

Is able to clearly express his or her faith and relationship with Jesus Christ as Lord and Saviour
Agrees wholeheartedly with and abides by the GCA Statement of Faith – without reservation
Successful completion of a Police Information Check; including Vulnerable Sector Search to be completed no later than 6 weeks after employment

Skills

Effective communication skills
Ability to handle highly confidential information
Excellent English written and oral communication skills
Ability to work well under pressure, prioritize and meet deadlines
Ability to make sound judgement and decisions
Ability and desire to assist stakeholders in a friendly and professional manner
Proven attention to detail and analytical problem-solving abilities
Ability to work effectively independently or in teams giving and taking direction
Self-starter who is able to set priorities and meet deadlines

Job Type
This Monday to Friday, full-time position (8:00am to 4:00pm) will train in June 2024. The full time start date will be August 22, 2024 and will continue until the end of June 2025.

Application Package
Interested candidates can apply online at careers@gcaschool.com, by Friday, May 10, 2024.
The following attachments should be included:

Cover Letter
Résumé summarizing training and experience
A professional letter of reference
A personal statement of faith
Pastoral reference (recent within three months)
A criminal record check with a vulnerable sector search will be required of the successful applicant
First Aid Certificate (willing to certify)

Applicants must have the right to work in Canada. Local candidates will be given preference.

No agencies or telephone inquiries please. We thank all applicants for their interest in our organization; only those candidates selected for interviews will be contacted.