Office Administrator

Job Description

We're Hiring: Office Administrator<p><strong>Rectangle Design Inc.</strong> is a fast-moving, design-build firm specializing in residential real estate development projects. Since 2005, we've completed more than 200 custom homes, townhouses, and major renovations. We think fast, move fast, and build fast - and we're looking for someone who can keep pace and bring structure to our growing team.</p><p>We're looking for a highly organized, professional, and confident <strong>Office Administrator</strong> who is great on the phone, has strong communication skills, and brings serious attention to detail. This is an <strong>in-office position</strong> for someone <strong>currently living in Calgary</strong>.</p><p><strong>We are not considering relocation or remote applicants.</strong></p>The Role<p>You'll work closely with our <strong>Operations team</strong> to keep projects and processes running smoothly. Your role is about supporting the people who build - through exceptional organization, scheduling, and follow-through.</p>Key Responsibilities<ul><li>Coordinate project scheduling, calendar updates, and follow-ups with trades and suppliers</li><li>Manage procurement and purchase orders, ensuring accuracy and tracking delivery timelines</li><li>Handle incoming calls with professionalism, clarity, and warmth - you'll often be the first point of contact</li><li>Assist with subtrade coordination, document control, and RFQ tracking</li><li>Support project managers with daily administrative needs</li><li>Keep the office organized and help build efficient systems and workflows</li></ul>What You Bring<ul><li>Minimum 5 years of professional office administration experience (construction, design, or related industry preferred)</li><li>Excellent phone and communication skills - professional, clear, and confident</li><li>Strong organizational skills and a proactive, resourceful mindset</li><li>Experience with purchase orders, scheduling, and basic project coordination</li><li>Proficiency with QuickBooks, Microsoft Office/Google Suite, and fast typing skills</li><li><strong>Must currently reside in Calgary. Applicants outside of Calgary will not be considered.</strong></li></ul>Details<ul><li>Location: , Avenue S.W., Calgary</li><li>Hours: Monday to Friday, 9:00 AM - 5:00 PM</li><li>Start: As soon as possible</li><li>Compensation: Please include wage expectations with your application.</li></ul>How to Apply<p>We will <strong>only</strong> be reviewing applications submitted by email.</p><p>Send your resume and cover letter to <strong></strong></p><p><strong>Include salary expectation</strong></p><p><br></p><p><strong>Attn: Shane Rennie</strong></p><p><strong>Subject line: </strong><em>Office Administrator Application</em></p><ul><li><strong>If you're detail-oriented, love keeping projects organized, and can make a phone call sound like a handshake - we want to hear from you.</strong></li></ul>