Office Administrator

Job Description

Job Description

Job Description

Description

About A&M

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Position Overview

A&M’s Oakville Office is seeking a dynamic Office Administrator to oversee day-to-day office management and support for our Infrastructure and Capital Projects team in Canada. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with strong attention to detail. This is an in-office position, 5 days a week. 

Responsibilities

• Oversee front desk operations, including greeting clients, sorting mail, sending couriers and managing incoming calls.
• Provide administrative support to Managing Director and team members, assisting with ad-hoc requests.
• Manage document retention policies and related on and offsite storage
• Partner with accounting and real estate teams in the US to redirect invoices and other documents.
• Creation of expense reports
• Schedule appointments, arrange meetings
• Plan, coordinate, and execute special projects and high-profile client events.
• Ensure security, integrity and confidentiality for the company
• With support from the US real estate team, oversee office security, including badge/fob administration, off-boarding access, and monthly audits.
• Collaborate with off-site IT team to resolve day-to-day IT/AV issues and coordinate laptop deliveries and returns for new hires and departing employees.
• Assist with the onboarding process for new hires, ensuring smooth transitions.
• Serve as a fire safety warden and an active member of the Joint Health and Safety Committee.
• Responsible for taking inventory and ordering of office supplies
• Coordinate additional logistics such as lunch reservations, catering orders, and other related tasks on a case-by-case basis.
• Responsible for opening/closing duties: Unloading dishwasher, ordering kitchen supplies and stocking fridge, etc.
• Maintain cleanliness and organization of reception area, boardrooms, and lunchroom.
• Address on-site property maintenance and repair requests in a timely manner.

Qualifications

• Minimum 2 years of experience in a similar role; Bachelor’s Degree or College Diploma preferred.
• Proven experience in event planning and coordination, managing logistics and ensuring smooth execution of both internal and client-facing events.
• Exceptional customer service and interpersonal skills, with the ability to support multiple executives and adapt to various working styles.
• Strong relationship management abilities, building trust and networks within the company.
• Excellent communication skills, both oral and written, with the ability to interact effectively with senior leaders and external partners while maintaining confidentiality and attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Concur, and file-sharing platforms (e.g., Box); strong organizational and calendaring skills.
• Detail-oriented, with the ability to manage administrative tasks and projects independently, consistently meeting deadlines and ensuring accuracy.
• Strong problem-solving skills, with a proactive, self-motivated, and team-oriented approach.
• Professional demeanor with a demonstrated ability to acquire new skills and adapt to new challenges.

A&M is committed to providing an accessible recruitment process that meets our obligations under the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005 and any other applicable legislation. We strive to maintain a strong and dynamic workforce that fosters respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and/or require accommodation during the recruitment process, please notify Human Resources at HR@alvarezandmarsal.com and we would be pleased to assist you.