Office Administrator

Job Description: X-Terra Environmental Services Ltd. is looking to fill the position of Office Administrator in our Saskatoon office. X-Terra is a locally owned and operated company specializing in environmental assessment, reclamation and remediation for oil and gas, government and mining clients throughout Saskatchewan and Alberta. We are looking for a highly motivated self-starter to assist the managing directors and lead the day to day administration of our Saskatoon office.

Key Responsibilities: Manage and update the company website and social media sites Leading the design and preparation of marketing materials Order promotional materials Assisting with accounts payable and receivable Greet and direct clients and visitors, in person and over the phone Creating and maintaining file systems Document preparation, review, editing and formatting using Microsoft Office and Adobe products Equipment inventory and organization Overall office organization, cleanliness, and tidiness Receive and sort incoming mail and deliveries, and manage outgoing mail Purchasing supplies ranging from every day general office supplies to specialized equipment Provide basic IT support Safety administration, electronic filing, and document control Safety committee support, presentation preparation, statistics tracking and reporting Actively participate in the corporate safety program, including office inspections and monthly safety meetings Assist Equipment Manager in vehicle maintenance bookings Other duties and projects as required Qualifications: Certificate in a related discipline or 5 years related administrative support experience Advanced proficiency with Microsoft and Adobe products, specifically Outlook, Word, Excel, PowerPoint and Acrobat Strong interpersonal, time management, and organizational and communication skills Experience in SharePoint, Drop box or FTP sites Capable of working independently, taking ownership of tasks, and prioritizing workload Experience with IT systems and networking Experience with Veriforce, Avetta, and ISN or other safety tracking databases considered an asset A class 5 driver’s license with a clean driver’s abstract Working Conditions: This is a full-time, office-based position. Operating hours are Monday through Friday, 8:00am-5:00pm