Office Coordinator

Job Description

Job Description

Job Description

The Office Coordinator plays a vital role in staffing of our aviation security contracts by coordinating the on-boarding of new employees, including the RAIC clearance process, AVOP training and ensuring the validity of compliances. As a primary contact for new employees joining our team, our Office Coordinator supports operational efficiency, serves as a key point of contact for inquiries, and assists with recognition initiatives and team support

The day to day

• Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
• Issuing new hire paperwork and electronic filing.
• Facilitating and assisting new employees with applying for their RAIC clearances and parking applications and provide administrative support for a variety of programs.
• Uniform issuance and performing uniform inventory control.
• Assisting operations with scheduling calls when required
• Reviewing Employee Licensing requirements and updating compliances within our human resources information system.
• Assisting the Recruiter with career fairs, onboarding, and other HR-related tasks.

• Manage visitor interactions, reception emails, and social media inquiries professionally.
• Support employee events, meetings, catering, and engagement initiatives.

• Provide reception coverage and Supporting with the Joint Occupational Health & Safety Committee.

What would you bring?

• 2 years of previous experience office administrator and human resources administrator role
• Previous knowledge and experience with airport clearances (including RAIC & AVOP) is an asset.
• Experience working in an airport environment is an asset.

• High attention to detail and the ability to handle multiple priorities in a fast-paced environment.

• The ability to think analytically is essential.
• Excellent time management skills
• Intermediate Excel Skills, with the ability to construct logical tables, populate data, filter, format and use formula functions.

• Proficiency in HRIS systems and Microsoft Office Suite.

• Logical thinker who can apply problem solving skills.
• Ability to work as part of a team, as well as independently.

• Ability to lift and move boxes weighing up to 25 lbs.

What's In It for You

• Fun Events Year-Round: From big celebrations to small get-togethers, we love finding reasons to celebrate.
• Collaborative Culture: Join a supportive, values-driven team where everyone has a voice and wants you to succeed.
• Training & Growth Opportunities: Continuous learning is part of who we are, workshops, micro-lessons, mentorship, and hands-on projects that build your skills for today and your career tomorrow.
• Purpose-Driven Work: Be part of an award-winning organization recognized for its culture of respect, empathy, and accountability - where every person contributes to making people feel safe.

Why Join Us?

At Securiguard, our purpose is simple: to make people feel safe. That commitment starts with fostering an environment where our employees feel supported, valued, and empowered. With a team of over 4,000 security and safety professionals across Canada, we are industry leaders in corporate security, retail, property management, industrial projects, aviation, marine, government, and resource sectors.

At the heart of our success are our people. That's why we are proud two-time winners of Canada's Most Admired Corporate Culture award (2021, 2024) and recipients of the Canadian HR Award for Best Learning & Development Strategy. We believe that diversity strengthens our company, fostering an environment of equal opportunity, fresh ideas, and meaningful solutions for an evolving world.

At Securiguard, we live by our R.E.A.C.H. values:

Respect · Empathy · Accountability · Courtesy · Honesty

Ready to join the team? Apply today!