Project Controls Coordinator

Airswift is working with one of our major clients in the Oil & Gas industry to find a Project Controls Coordinator II to join their team in Edmonton, AB. This is a 1-year contract with the possibility of extension.

Overview:

This position owns project and cost controls for maintenance capital work that has Asset Management as the Project Manager.

This position will provide capital project support for the full Operations capital support (variances, accruals, reporting).

This position will provide project and cost control support for Prairie Region.

Assists will all levels of project execution, including but not limited to WO/PO creation, cost tracking, cost reporting, portfolio reporting, accruals, forecasts, variances, records management, project creation, revisions, and closures as necessary.

Qualifications:

Must-have:

University Degree or Technical Diploma in Engineering or Accounting related fields. Other Post-Secondary education may be considered.

Minimum of 5 years of Project Controls or Project Management experience is required.

General understanding of pipeline and terminal operations.

High proficiency in MS Excel required (v-lookups, pivot tables, graph generation, sumifs, etc.).

Predict obstacles, challenges and risks to proactively determine mitigation strategies and innovative solutions to problems.

Excellent oral and written communications skills.

Software experience with: MS Office Suite, Oracle/SAP.

Problem solving, decision-making, organization, planning and leadership skills.

Collaborative, team- and service-oriented work style.

Motivated self-starter who works well independently in a fast-paced team environment.

Valid driver’s license.

Nice-to-have:

Proficient knowledge in PowerBi

Registration in a professional society related to their post-secondary education.

Project Management professional designation.

Experience with Copperleaf

Responsibilities:

Responsible for tracking, updating and reporting on all capital projects completed within the Asset Management Team.

Responsible for WO and PO creation, tracking, and closure within the Asset Management Team.

Assist with execution and project management of Asset Management projects, as required including accruals, revisions, pulling expenditure reports, & completing variance analysis

Provide portfolio level support across Operations including variances, accruals, reporting, Oracle project setup and Copperleaf investment setup.

Generate regular and ad hoc analysis including graphs, summary tables, and presentations.

Portfolio level reporting needs to be established.

Work with internal team to understand incurred costs and compare against budget and monthly forecast values.

Provide project and cost control support for Praire Region (monthly forecast submissions, reporting, accruals, scope changes, project setups)

Track Key Performance Indicators

Prepare project status with variance analysis and reasoning for Senior and Project Management.

Scope:

Cost controls in project lifecycle in a proactive manner, including facilitating change management

Provides financial review and analysis as requested by Project Managers

Provides monthly and year-end accrual support to Regional Project Managers

Reviews Capital Expenditure reports and advises on Regional Project Managers’ monthly sign offs

Provides monthly forecasting support to Project Managers.

Submits Capital AFE requests, revisions, closures as necessary

Forecast project costs with detailed cost variance analysis.

Preparation and analysis of project status report

Assists with Oracle Work Order creation and management.

Assists with RFQs and RFPs as requested.

Assist with execution and project management as required

Prepare investments in Copperleaf for Operations Failure Allowance portfolio.

Work conditions:

Office based with occasional trips to field locations (including Sherwood Park Office) while performing project related services.

Hybrid schedule: Mondays, Fridays and Thursdays in office.