Real Estate Administrator

Job Description

Elevate Your Career in as a Commercial Real Estate Administrator

Join our dynamic team as a Commercial Real Estate Administrator, where you will play a pivotal role in managing our North American real estate portfolio. This is an exciting opportunity to leverage your expertise in lease accounting and ERP systems while working in the thriving commercial real estate industry in Calgary, Alberta.

Role Overview

• System & Data Management: Maintain rental obligation financial information in Tango and ensure data accuracy.
• Transition Management: Assist with transitioning U.S. utilities lease data and payments into Oracle Cloud.
• Lease Monitoring: Monitor and communicate lease expiries, rights, options, and other key dates in the lease lifecycle.
• Software Expertise: Serve as a subject matter expert for Tango lease administration software and support its implementation and ongoing use.
• Record Maintenance: Maintain records for real estate transactions.
• Financial Administration: Process rent payments and ad hoc invoices accurately and on schedule.
• Commission Tracking: Prepare and track brokerage commission invoices and rebate payments.
• Subtenant Management: Manage subtenant rental notices, billing, and payment tracking.
• Payment Resolution: Resolve payment issues across Oracle Cloud, Oracle R12, and SAP ERP systems.
• Expense Reconciliation: Support and track operating expense (CAM) reconciliations and lease audits in collaboration with external auditors.
• Annual Reconciliation: Oversee annual additional rent reconciliation requirements on both tenant and landlord sides.
• Payment Cycle Support: Support payment cycle requirements including planning, initiation, and post-payment verification.
• Accounts Receivable Management: Oversee AR cycles for rent collection and maintain strong relationships with payables teams.
• Compliance Support: Support Lease Accounting submissions under ASC 842.
• Due Diligence Coordination: Coordinate due diligence documentation for property sales, acquisitions, leases, and subleases.
• Insurance Tracking: Request and deliver Insurance evidence to landlords and track in Tango.
• Supplier Setup Facilitation: Facilitate supplier setup for new landlords in ERP systems.
• Deliverable Tracking: Track outstanding deliverables from brokers and ensure timely completion.
• Document Execution Support: Support document execution and ensure compliance with corporate policies.
• Audit Assistance: Assist with lease audit plans and operationalize lease requirements to ensure compliance.
• Risk Management: Proactively manage critical points in the lease lifecycle to avoid compliance issues.
• Performance Monitoring: Detect early signs of landlord performance failure and initiate resolution measures.

Skills & Qualifications

• SAP: Proficiency in SAP ERP systems.
• Real Estate Knowledge: Strong understanding of lease accounting principles and real estate financial processes.
• ERP Systems Experience: Proficiency in Oracle Cloud and Oracle R12.
• Lease Administration Platforms: Experience with platforms such as Tango, CoStar, or Yardi is an asset.
• Organizational Skills: Excellent organizational skills to manage multiple priorities effectively.
• Communication Skills: Strong verbal and written communication skills for collaboration with internal and external stakeholders.
• Problem-Solving Skills: Ability to resolve issues efficiently in a fast-paced environment.

Education & Experience

• Experience: Minimum 3 years of experience in commercial real estate administration or a related field.

Unlock your potential with Airswift. Apply now!

About Airswift

Airswift is a global workforce solutions provider specializing in the engineering and technology sectors. With operations spanning over 70 countries, we boast a talent pool of over 9,000 contractors and 1,000 employees. Our unparalleled reach and expertise are unmatched in the industry. Learn more about Airswift at https://www.airswift.com/blog.