Recruitment & Contract Coordinator

Job Description

Job Description

Job Description

Recruiting on behalf of our client who is a leader in the staffing industry!

About our client:

They are driven by a clear purpose: to strengthen Canadas northern and remote communities through strategic, high-impact recruitment. They specialize in delivering tailored workforce solutions for complex environments where geography, infrastructure, and community needs require more than a one-size-fits-all approach.

They are seeking a Recruitment & Contract Coordinator who are energized by human connection, passionate about details and structure, and want to be apart of a meaningful organization. This is an opportunity to join a purpose-led team focused on creating sustainable workforce outcomes, not just for today, but for the future of the communities they serve.

Position Title: Recruitment & Contract Coordinator

Location: Hybrid in Burlington, ON (3 days in-office, 2 days remote)

Hours: Full-time, Monday to Friday, 9:00 am 5:00 pm

Reporting To: Executive Partner

ROLE SUMMARY:

We are hiring a full-time, tech-savvy administrator to support the Canadian recruitment desk and enable scalable team growth. You'll directly manage the backend of contract administration, onboarding, client check-ins, and candidate communication, creating more bandwidth for the recruitment team to focus on sourcing and strategic client development.

Responsibilities:

• Supporting client onboarding and contractor lifecycle management
• Drafting and tracking contract proposals and renewals
• Owning communication cadences with clients and candidates to reduce churn
• Ensure internal stakeholders to ensure smooth handoffs and timely updates
• Leveraging automation tools and AI (e.g. ChatGPT) to improve communication and workflow efficiency
• Become a liaison between sourcing and sales, to ensure delivery consistency.
• Continuous improvement current workflows to create more efficiencies to scale

• Support with contracts, client communication and follow-ups
• Assists with internal operations, client processes and billing tasks
• Manage backend processes and work with cross-functional team to ensure consistency and high-end client delivery.

• Implement and maintain automated systems for invoicing, timesheets, status updates, contract tracking and renewal
• Optimize use of Bullhorn ATS for pipeline and compliance management
• Delegate and implement RFP tracking processes to meet deadlines (often on Fridays)
• Create onboarding packets and hiring documentation that reflect evolving company needs

REQUIRED QUALIFICATIONS + COMPETENCIES:

• 2+ years of experience in recruitment coordination, contract administration, and or staffing operations
• Experience supporting government contracts, RFPs, or regulatory documentation is a strong asset
• Proficient in Excel, Google Suite, and ATS platforms (Bullhorn is strongly preferred)
• Demonstrated ability to work independently and manage multiple workflows

• You must be comfortable working with automation tools and cloud-based systems, with a willingness to learn and improve workflows over time.
• Our team values accountability, ownership, and a positive mindset.

• Strong written/verbal communication skills
• Organized, detail-oriented, and comfortable in a high-urgency environment
• Communicates proactively and transparently

• Owns their mistakes and learns from them
• Thrives in a culture of direct, no-nonsense communication
• Embraces continuous learning and growth
• Exposure to staffing firms or professional services
• Flexibility and a team-first mindset, with a willingness to support tasks or projects beyond core responsibilities in a dynamic, collaborative environment.

COMPENSATION

• Base Salary: $60,000 $65,000 CAD

PERKS + BENEFITS

• Paid time off
• Access to training and professional development
• Culture of continuous learning and mentorship
• Hybrid schedule with downtown Burlington office access
• Involvement in high-impact government contracts with opportunities to scale