Safety Administrator

Job Description

Job Description

Job Description

Salary:

Position Overview

Vertex is currently seeking a Safety Administrator to join our Sherwood Park team. This is a full-time, in-office position, working Monday to Friday from 8:00 AM to 5:00 PM.The ideal candidate will be a detail-oriented professional with strong administrative skills and a foundational understanding of health and safety practices. The Safety Administrator will support the Safety Team by coordinating and maintaining safety programs and documentation across all of Vertexs divisions.

Key Responsibilities

• Maintain and audit safety data within the ITrak 360 system (training matrix, behavior-based observation trends, etc.)
• Coordinate alcohol and drug testing, and manage related documentation
• Schedule and track both online and in-person safety training for employees
• Distribute health and safety communications and updates across departments
• Prepare statistical reports using Power BI
• Maintain and update records on prequalification systems such as ISNetworld (ISN), Avetta, ComplyWorks etc.
• Support WCB claim management and incident tracking in collaboration with safety leads
• Input employee safety certifications and training into ITrak 360
• Review, code, and track Health and Safety invoices; create and manage Purchase Orders
• Order and distribute safety forms, manuals, and other materials
• Assist with general administrative duties including document production, mail distribution, and file maintenance
• Maintain safety-related bulletin boards and ensure content is current
• Prepare weekly, monthly, and quarterly safety reports for internal and board-level review
• Conduct office safety inspections and support transportation audits
• Track and manage Certificates of Insurance for clients and subcontractor compliance
• Assist with contractor prequalification documentation and internal audits

Qualifications

• Post-secondary education in Occupational Health & Safety, Business Administration, or a related field (an asset)
• Completion or enrollment in the Health & Safety Administrator program (ACSA)
• 5+ years of experience in an administrative role (Safety Administration is preferred)
• Working knowledge of Occupational Health and Safety (OH&S) standards, WCB legislation, and industry regulations
• Experience supporting incident investigations, including documentation and follow-up
• Familiarity with safety management systems (SMS) and internal audit procedures
• Understanding of Certificate of Recognition (COR) or other health and safety certification programs (an asset)
• Experience in safety data systems, compliance tracking, and regulatory reporting
• Proficiency in Microsoft Office (Outlook, Word, Excel); experience with Power BI is a strong asset
• Experience with ITrak 360, ISN, Avetta, ComplyWorks, and other contractor management systems
• Excellent organizational, time management, and communication skills
• Ability to manage confidential information with discretion
• Strong interpersonal skills with the ability to interact with staff at all levels
• Ability to work independently, prioritize tasks, and manage multiple deadlines
• High attention to detail and accuracy under pressure
• Commitment to promoting a culture of safety and continuous improvement

Additional Information

• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (in-office)
• Compensation is commensurate with education and experience
• Benefits include:
  • Extended Health, Dental, and Vision Coverage
  • Life and Disability Insurance
  • A safe and supportive work environment
  • Stable, long-term employment

Why Join Vertex?

At Vertex, we provide a fast-paced, team-oriented environment where every employee plays a vital role in our success. We are committed to health, safety, and community well-being, and we support local initiatives at each of our locations across North America.

If you're looking for a career where your skills are valued and your contributions make a difference, we encourage you to apply and become part of the Vertex team.

About Vertex

Versatility. Expertise.

These two words represent our promise: to always provide versatile solutions tailored to our clients unique needs and to consistently deliver expert-level service.

Since 1962, Vertex has been a leading North American provider of environmental services. With over 50 years of experience, we support clients throughout the full project lifecyclefrom site selection, regulatory approvals, and construction to operations, maintenance, and environmental cleanup. Vertex is proud to offer a comprehensive and adaptable suite of services that help our clients achieve their goals efficiently and safely.