Senior Executive Assistant

Job Description

The Work!

• Calendar & Time Management : Coordinate and maintain complex calendars, proactively resolving scheduling conflicts and prioritizing high-impact meetings, while adapting to last-minute changes with ease.
• Meeting & Event Coordination : Organize logistics for meetings and events, including agendas, materials, room bookings, and catering.
• Communication Management : Draft and proofread internal and external communications on behalf of the executive(s). Monitor and triage email correspondence, escalating as appropriate.
• Travel & Expense Support : Arrange travel and accommodations. Prepare and reconcile expense reports in a timely manner.
• Document & Records Management : Prepare and format documents and presentations.
• Maintain organized digital and physical filing systems.
• Cross-functional Liaison : Serve as a point of contact for internal and external stakeholders, representing the executive office with professionalism.
• Office & Project Support : Assist with general office tasks such as printing, filing, courier coordination, and greeting visitors. Collaborate with Senior Executive Assistants on special projects and initiatives as needed.
• Digital Savviness : Leverage digital tools and platforms (e.g., Zoom, DocuSign, cloud based systems) to support virtual collaboration, document sharing, and workflow optimization.

Let\'s Talk about You!

• 3-5 years of experience in an administrative or executive assistant role, ideally within financial services or a regulated industry.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., MS Teams, SharePoint, Concur).
• Strong written and verbal communication and interpersonal skills.
• Excellent organizational skills, with high attention to detail and accuracy.
• Ability to manage multiple priorities and adapt to changing demands.
• Proven ability to manage sensitive information with integrity and discretion.
• Bilingualism (English / French) is an asset.
• Post-secondary education in business administration or a related field is preferred.
• Commitment to diversity, equity, and inclusion in all communications and interactions is valued and encouraged.

Benefits

What we offer (For full-time permanent roles) Competitive discretionary bonus Market leading RRSP match program Medical, dental, vision, life, and disability benefits Employee Share Purchase Plan???? Maternity / Parental top-up while you care for your little one Generous vacation policy and personal days Virtual events to connect with your fellow colleagues Annual professional development allowance and a comprehensive Career Development program A fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experienceThe incumbent will be working hybrid and in office time will be spent working from Equitable Bank’s additional office space located at 2200-25 Ontario Street, Toronto, ON .