Administrative Assistant

Job Description

Contract Duration: September 22, 2025 – October 31, 2026 (1-year contract, with strong potential for renewal)

Location: Montreal, QC (Hybrid – 3 days in office, Tuesdays and Wednesdays mandatory)

Department: Real Estate Projects

Must Have: Fluency French and English

Rate: $25.00 per hour

Key Responsibilities:

• Support day-to-day operations within the Real Estate Projects department.
• Process purchase orders (POs) and invoices related to construction contracts.
• Assist with data entry, validation, and error-checking in ERP systems (e.g., Oracle).
• Analyze and export data using Excel for reporting and tracking purposes.
• Provide excellent customer service to internal departments.
• Collaborate with stakeholders to ensure smooth procurement and payment processes.

Required Skills & Qualifications:

• 2–5 years of experience in administrative support, ideally within real estate or construction CAPEX projects.
• Strong understanding of the procure-to-pay cycle and purchasing processes.
• Experience with ERP systems (Oracle preferred).
• Proficiency in Excel (data export, analysis, and reporting).
• Exceptional attention to detail and analytical skills.
• Ability to identify errors and inconsistencies in documentation and data.
• Strong customer service orientation and communication skills.
• Self-starter with logical thinking and problem-solving abilities.
• Bilingual (French and English) is required.

Nice to Have:

• Prior experience supporting CAPEX projects in real estate or construction.
• Familiarity with construction terminology and contract structures.