Paralegal

Job Description

<p><b>CONFIDENTIAL - Paralegal </b></p><p><b>Location:</b> Vancouver, British Columbia</p><p> <b>Work Model:</b> Hybrid - 3 Days per Week In Office</p><p> <b>Compensation:</b> $65,000-$70,000 base salary + discretionary bonus and equity incentives</p><p><br></p><p><b>About the Employer</b></p><p>Our client is a Vancouver-based publicly listed organization operating in a regulated industry, with subsidiaries and operations across multiple international jurisdictions. The company is listed on major North American exchanges and operates within a complex corporate governance and securities compliance framework.</p><p>The organization works closely with external legal counsel and places strong emphasis on accuracy, timeliness, and adherence to regulatory requirements. This search is being conducted on a strictly confidential basis.</p><p><br></p><p><b>Position Overview</b></p><p>The organization is seeking a Paralegal to support corporate governance, securities compliance, and company secretarial functions for two publicly traded entities and a portfolio of private subsidiaries operating across the Americas.</p><p>Reporting to the Chief Financial Officer and working in coordination with internal stakeholders and external legal counsel, this role offers exposure to public company operations. U.S. securities experience is considered a strong asset but is not required, as the organization is open to providing training and ongoing support.</p><p><br></p><p><b>Key Responsibilities</b></p><p><br></p><p><b>Corporate Governance & Compliance</b></p><ul><li>Support corporate governance, legal compliance, and company secretarial functions for two publicly listed companies traded on the TSX, NYSE, and Nasdaq</li><li>Manage corporate records and compliance requirements for 30+ private<b> </b>entities </li><li>Maintain corporate minute books, resolutions, and statutory filings</li></ul><p><br></p><p><b>Board, Committee & Shareholder Support</b></p><ul><li>Organize and coordinate board, committee, and shareholder meetings, including:</li><li>Preparation of notices, agendas, and meeting materials</li><li>Recording and circulation of meeting minutes and written resolutions</li><li>Assist with ongoing governance processes and recurring meetings held throughout the year</li></ul><p><br></p><p><b>Securities Filings & Disclosure</b></p><ul><li>Coordinate and file continuous disclosure documents, including news releases and technical reports, on SEDAR and EDGAR, in collaboration with external legal counsel</li><li>Prepare and file insider reports for directors and officers</li><li>Maintain share capital records, including issuances related to:</li><li>At-the-Market financings</li><li>Option exercises</li><li>Restricted share issuances and other equity transactions</li></ul><li></li><p><b>Legal & Transactional Support</b></p><ul><li>Organize, maintain, and manage legal agreements and records on the company's document management system</li><li>Collaborate with external law firms on corporate transactions and legal matters, including:</li><li>Share exchange agreements</li><li>Data room organization and maintenance</li><li>Adoption and administration of equity and option plans</li><li>Proxy statements, annual information forms, and related disclosure documents</li><li>Provide ad hoc legal and corporate support as required in day-to-day operations</li></ul><p><br></p><p><b>Qualifications</b></p><ul><li>3-5 years of similar paralegal experience</li><li>Working knowledge of Canadian securities regulations and public company filings is a strong asset </li><li>Experience with SEDAR required; exposure to EDGAR and U.S. securities filings is a strong asset</li><li>Willingness to learn cross-border regulatory requirements with training and guidance</li><li>Highly organized with excellent attention to detail and deadline management skills</li><li>Strong written and verbal communication skills</li><li>Comfortable working with senior leadership and external legal counsel in a professional environment</li></ul><p></p>