Temporary Float Administrative Assistant

Job Description

TEMPORARY/ON-CALL ADMINISTRATIVE ASSISTANT– PRINCE GEORGE AREA OFFICE

JOB ID: T002

LOCATION: 500 Quebec St. Prince George, BC V2L 0C6

POSITION TERM: Temporary Float Position (Casual)

BCGEU thanks all applicants for their interest; only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada and are residents of the Province of BC.

THE ORGANIZATION

About Us: The BCGEU is one of the largest and most diverse unions in British Columbia with over 95,000 members in 550 bargaining units in the public and private sector. We trace our beginnings back to the early 1900s when provincial government employees formed an association to address their working conditions. Since then, our union has organized thousands of workers outside the government service. We’re continuing to grow.

The BCGEU believes that every worker is entitled to union representation and free collective bargaining without discrimination. Collective bargaining rights are human rights. We strive to eliminate barriers to members’ involvement and inclusion in union activity. All people are entitled to enjoy human rights, political freedom, quality public services, democratic government, and a sustainable environment, in a just society. The BCGEU commits to social justice, equality, workplace safety, decent wages and working conditions. We will pursue social, economic, and political justice as those are the goals upon which the labour movement was founded.

BCGEU offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference. When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide justice and fairness for British Columbians.

JOB SUMMARY:

The BCGEU is seeking a highly organized and professional Administrative Assistant to support staff representatives in various administrative functions. The successful candidate will assist with a wide range of office tasks, including reception duties and switchboard operation, and will be deployed for backfill and overload assignments within the area office for temporary vacancies lasting less than three months.

KEY RESPONSIBILITIES:

The Administrative Assistant will be responsible for:

• Preparing, formatting, and processing documents such as letters, meeting minutes, reports, bargaining proposals, bulletins, and general correspondence.
• Drafting correspondence and calculating key calendar deadlines for grievances, notices to bargain, and appeals.
• Providing assistance to staff representatives by answering phone calls and responding to walk-in inquiries.
• Supporting component and local executive committees, including the preparation and distribution of materials for strike or ratification votes.
• Coordinating logistics for meetings, including booking rooms, arranging travel, and managing accommodation needs.
• Prioritizing and processing incoming mail and maintaining an organized filing and bring-forward system.
• Performing other administrative duties as required.

QUALIFICATIONS & EXPERIENCE:

Candidates must meet the following qualifications to be considered:

• A minimum of 2-4 years of experience in an administrative support role.
• Completion of high school education, supplemented by formal training in office administration or a related field.
• Proficiency in Microsoft Office Suite, with advanced skills in Microsoft Word and Excel.
• Strong keyboarding skills, with a typing speed of 40-50 words per minute.
• Exceptional written and verbal communication skills, including spelling, grammar, and attention to detail.
• Excellent organizational abilities and a demonstrated aptitude for managing multiple priorities and deadlines.
• A professional and courteous telephone manner, with experience handling reception duties.
• Ability to work independently and collaboratively within a team environment.

The BCGEU is committed to employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

How to Apply:

Please review the attached job description for a complete list of duties, qualifications and competencies. To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position. This information will be used as part of the selection process.

Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application.

Applications will be accepted by e-mail to: recruitment@bcgeu.ca

If you require accommodations at any point during the application and hiring process, please contact recruitment@bcgeu.ca